About Worldcon - Our Bid Filing

Introduction

All Worldcon bids are required to file a formal submission in support of their application to host the Worldcon. The requirements for this filing are laid out in Article 4 of the WSFS Constitution.

Bids must submit their filing no less than 6 months before the Worldcon where the vote will take place. In the case of Reno, the filing deadline was February 7, 2009 and the administering Worldcon was Anticipation, which was held in Montréal in August 2009.

Although Renovation has now been officially selected as the 2011 Worldcon, we have decided to leave our filing available as a record of our submission.

Reading the Filing

The filing is made up of a number of documents, as follows. Note that the documents range up to 1.2 MB in size. The cover letter Our brochure A letter of intent with the Reno-Sparks Convention Center, confirming our signed conditional contract for the event A side letter with the convention center, confirming our right to build our own computer network to support the convention A letter of intent with the Atlantis hotel, confirming our signed conditional contract for over 400 rooms plus party suites A letter of intent with the Peppermill hotel, confirming our signed conditional contract for over 700 rooms A confirmation from the fully non-smoking Courtyard hotel, confirming our reservation for 50 rooms A welcome letter from the Mayor of Reno, inviting us to host Worldcon in the city A welcome letter from the President of the University of Nevada, Reno, inviting us to host Worldcon in the city A copy of the bylaws of Reno Convention Fandom, Inc, the parent organisation of the bid, confirming the governing rules and the names of the bid committee and officers of the bid.

The complete submission, including all of the documents listed above, can also be downloaded as a single 3 MB zip file.